Private Client Secretary

We are a well-established and respected High Street solicitors firm with offices in Orpington, Sevenoaks, Gravesend and Biggin Hill, serving only private-paying clients across Property, Family & Matrimonial, Wills, Probate & LPAs, Trusts, Civil & Criminal Litigation, Employment, and Company & Commercial.

• Competitive salary, reviewed annually, with clear salary banding aligned to experience.
• Good holiday package.
• A structured induction to our systems and workflows, with increasing autonomy and exposure to complex transactions.
• Ongoing structured training and development to keep your knowledge current.
• Mentoring, and genuine career progression opportunities into Case Manager responsibilities.
• Direct client contact in a supportive team.
• Varied work with only private-paying clients, and cross-disciplinary exposure.
• A close-knit team delivering a high-quality, cost-effective service to private-paying clients only.

Based at one of our offices in Orpington, Sevenoaks, Gravesend or Biggin Hill, with collaboration across all offices.

• Provide comprehensive secretarial and administrative support to our Private Client department solicitors.
• Manage correspondence, legal documents and case files with high levels of accuracy and confidentiality.
• Schedule appointments, meetings and court dates, ensuring efficient time management.
• Prepare court forms and documents.
• Maintain and update client files, ensuring all information is current and accurately recorded.
• Handle client enquiries in a professional and sensitive manner, providing excellent customer service.
• Liaise with courts, other solicitors and professionals as required.
• Assist with billing and invoicing, ensuring accuracy and timeliness.
• Collaborate with colleagues across the firm.

• Proven experience as a legal secretary, ideally within a Private Client department.
• Strong working knowledge of legal terminology, documents and court procedures.
• Excellent typing and IT skills, including proficiency in MS Office and legal software.
• Exceptional organisational skills and the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal, with a focus on client care.
• A high level of discretion and sensitivity when dealing with confidential information.
• A proactive and flexible approach to work, with the ability to work well under pressure.

• Experience of having worked in a Lexcel or similarly accredited firm.

• Private Medical Insurance (presently Vitality).
• Life Assurance.
• Pension scheme.
• Assistance with the cost of childcare.
• Air-conditioned offices at all branches.
• Opportunity to take advantage of the Company Car Policy after one year’s service.
• Discounted legal services for you and your family.
• Regular social events and cross-office knowledge sharing.

Benefits may be subject to eligibility and the applicable firm policy.

• Low staff turnover, with a friendly, supportive and collaborative environment where people thrive.
• We welcome applications from all backgrounds and will provide reasonable adjustments throughout the recruitment process.
• We are committed to equal opportunities and a diverse, inclusive workplace across our four offices in Kent.
• We welcome applications from all qualified candidates and make hiring decisions based on merit and business need.

We are committed to equal opportunities and a diverse, inclusive workplace across our four offices in Kent. We welcome applications from all qualified candidates and make hiring decisions based on merit and business need, and we will provide reasonable adjustments throughout the recruitment process.

Applications are made through our online employment application form. Your chosen role is carried through every step, and you will receive an acknowledgement by email once you submit.